Accessible Google Calendar for Communicator 5

Getting Started

  • Requirements – to use Accessible Google Calendar you need to have a Google account. Make sure to have your login and password available.
  • Login – After selecting  Accessible SMS from your Home Page, follow the sequence  – Login and Info => Sign In => Email or Phone (unless you use an account already saved in Join-In) => enter your Google account email or phone number => Next =>  Password => enter your Google account password => Next => Sign In.
  • If two-step verification is set up, you will be prompted to enter the verification code received from Google (you can click Goto Messenger to retrieve the code from SMS, and Enter Pin to enter it). Otherwise click Finish.
  • You are now logged in to your Google account. Select Continue to Calendar to start using the app.
Accessible Calendar - Google Login
Accessible Calendar - Home

Home Page

  • Read Event Details – read aloud the details of the selected event.
  • Menu – go to the Accessible Calendar menu.
  • Previous Period and Next Period – Display one period backward or forward. The length of a period is defined in the Accessible Calendar Menu.
  • Previous day and Next day – select the previous or next day. If no day is selected, select the first day in the current view.
  • Previous Event and Next Event – select the previous or next event in the selected day. If no event is selected, select the first event in the current day.
  • View Event – view details of the selected event.
  • Add Event – create a new event.
  • Today – select today’s date.
  • Go to Date – allows you to enter a specific date and select it.

Edit Page

  • Edit event details – Edit Description, Edit Title, Edit Location, Edit Time, Change Guests, Reminder (yes or no, reminder time).
  • Read Title and Read description of the event.
  • Save Changes – save your edits
Accessible Calendar - Edit Event
Accessible Calendar - Menu

Menu Page

  • Search – search for an event in your calendar. 
  • Day View – show one day. Clicking this button will also set the Period in the home page to one day.
  • Week View – show a whole week. Clicking this button will also set the Period in the home page to one week.
  • Show/Hide sidebar – show or hide the left sidebar. 
  • Custom View – display the calendar in custom view. Custom view properties are defined in Google Calendar settings (default is 4 days). Clicking this button will also set the Period in the home page to the Custom View period.
  • Utilities – recover / reopen Google Calendar, close windows you do not need, close pop-up messages, zoom in or zoom out,…
  • Options – change the computer volume level, toggle zoom on or off, toggle auto-read on or off, go to additional options (zoom factor).
  • Exit (Communicator Home Page) – Exit Accessible Google Calendar

Frequently Asked Questions

Accessible Calendar requires you to be logged in to a Google account, as Google calendar does not work otherwise. You can log in by clicking Login and Info on the first page (below the Calendar button).

For these buttons to work, there needs to be a day selected (highlighted) and an event scheduled for that day. If no day is selected, click Next Day to select the first day that is presented on the screen.

  • Use the Previous Day and Next Day buttons to move day by day.
  • Use the Previous Period and Next Period buttons to move period by period.
  • Use the Today and Go to Date buttons to select a specific date.

Make sure it is selected and click View Event. After that click Edit Event.

The reason can be that you do not have permissions to edit the event.

Make sure there is a selected day (a day that is highlighted) before clicking this button. When creating the event, you will be able to change the date, but a date is needed to start the event creation process.

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